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View inventory accountability details

The Inventory Accountability Details report in the IWRS application provides comprehensive statistics per product unit at your study sites. With this data, for each individual drug (product unit), you can track how many items are shipped to, dispensed from, and currently available in the inventory of sites, as well as other details useful for statistical analysis.

Important

In Unblind Inventory Accountability Metrics, you only see the product units for which the subject return is required.

To view this report, you must have the Unblind Inventory Accountability Metrics permission granted to your user role via the ADMIN application.

To view the unblinded inventory accountability metrics

  1. In the IWRS application header, select the REPORT tab.

  2. On the page that opens, in the left pane, select Inventory Report > Unblind Inventory Accountability Metrics.

  3. In the Unblind Inventory Accountability Metrics table that opens, view the quarantine items details as explained in the following table.

    Viewing inventory accountability details
    Figure 1. Viewing inventory accountability details

    Tip

    From the workspace toolbar, select Visible Columns columns_icon.png to choose the columns you want to show or hide from the report before viewing it.

    Column

    Details

    Site Code

    Represents the code of the site for which the item accountability statistics are given.

    Site Name

    Represents the name of the site for which the item accountability statistics are given.

    PI

    Represents the name of the principal investigator (PI) responsible for the site's inventory and shipments.

    Item Unit

    Represents the name of the item unit (investigational product or drug) whose accountability statistics are given.

    Site Received

    Represents the total number of items delivered to the site during its participation in a study.

    Site Dispensed

    Represents one of the following:

    • If the Show Details toggle is turned off, this column represents the total number of items dispensed (given) by the site to the subjects.

    • If the Show Details toggle is turned on, this column is divided into three: Total Dispensed, Subject Returned, and Not Returned, each representing their values.

    Total Dispensed

    Represents the total number of items dispensed (given) by the site to the subjects.

    This column is only available if the Show Details toggle is turned on.

    Subject Returned

    Represents the total number of dispensed items returned by subjects to the site for some reason, for instance, if they were expired.

    This column is only available if the Show Details toggle is turned on.

    Not Returned

    Represents the total number of items that were dispensed to the subjects and not returned afterward.

    This column is only available if the Show Details toggle is turned on.

    Site Destroyed

    Represents the total number of items that were destroyed at the site due to some reason, for instance, if they were damaged.

    Site Returned for Destruction

    Represents one of the following:

    • If the Show Details toggle is turned off, this column represents the total number of items that were returned for destruction by the site to the respective depot.

    • If the Show Details toggle is turned on, this column is divided into three: Total Shipped, Received, Lost, and In Transit, each representing their values.

    Total Shipped

    Represents the total number of items that were returned for destruction by the site to the respective depot.

    Received

    Represents the total number of items that were returned for destruction by the site to the respective depot and are already confirmed as received by the recipient.

    Lost

    Represents the total number of items that were returned for destruction by the site to the respective depot, however, marked as lost by the recipient.

    In Transit

    Represents the total number of items that were returned for destruction by the site to the respective depot, however, they are still being delivered.

    Site Returned Available Items

    Represents one of the following:

    • If the Show Details toggle is turned off, this column represents the total number of available items returned by the site to the respective depot for some reason, for instance, due to excess inventory.

    • If the Show Details toggle is turned on, this column is divided into three: Total Shipped, Received, Lost, and In Transit, each representing their values.

    Total Shipped

    Represents the total number of available items returned by the site to the respective depot.

    Received

    Represents the total number of available items that were returned by the site to the respective depot and are already confirmed as received by the recipient.

    Lost

    Represents the total number of available items that were returned by the site to the respective depot, however, marked as lost by the recipient.

    In Transit

    Represents the total number of available items that were returned by the site to the respective depot, however, they are still being delivered.

    Items at Site

    Represents one of the following:

    • If the Show Details toggle is turned off, this column represents the total number of items currently available in the site inventory.

    • If the Show Details toggle is turned on, this column is divided into three: Total Shipped, Received, Lost, and In Transit, each representing their values.

    Total at Site

    Represents the total number of items currently accounted for in the site inventory in various statuses (item dispositions).

    Available

    Represents the total number of items currently accounted for in the site inventory in the Available status.

    Expired

    Represents the total number of items currently accounted for in the site inventory in the Expired status.

    Lost

    Represents the total number of items currently accounted for in the site inventory in the Lost status.

    Damaged

    Represents the total number of items currently accounted for in the site inventory in the Damaged status.

    Quarantined

    Represents the total number of items currently accounted for in the site inventory in the Quarantined status.

    Unavailable (external)

    Represents the total number of items currently accounted for in the site inventory in one of the custom-configured dispositions.

    Pending Disposal

    Represents the total number of items currently accounted for in the site inventory in the Pending Disposal status.

You have viewed the unblinded inventory accountability metrics. You can also export the report data to work with it offline.

In this section:

An investigational product that is used in a study. In eClinical, it can be viewed as an equivalent to a drug name to distinguish items at all stages of their lifecycle—manufacturing, shipment, dispensation to subjects, or else.

Another name for the product unit in the IWRS system is item unit.

In a clinical trial, a location where the subject treatment and drug dispensation occur. It can be a hospital, a private laboratory, or other institutions.

An eClinical application that represents an administrative system used to manage users, authorities, and sponsors at the company level. It provides studies, sites, and sponsors with high-granularity role-based access management across all eClinical applications.

A person responsible for overseeing and conducting the research study at a specific investigational site or multiple sites, depending on the study's design. The role of a PI is multifaceted and involves various responsibilities, such as study oversight, protocol adherence, participant recruitment and informed consent implementation, regulatory compliance, and so on.

In the eClinical system, the Principal Investigator (PI) role that is assigned to a person who oversees the data entering and signs off subjects—gives authorized confirmation that all the entered data is valid and follows the industry standards. The responsibilities of PI can vary depending on study requirements.

A warehouse that is used to store and distribute items (drugs) to another destination (other depots or sites).