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Replace dispensed item

In a clinical trial, when the drugs are dispensed to the subject, then under certain circumstances, they may need to be replaced. This may occur because the participant has lost or wasted a prescribed drug.

Important

This section explains the process of how to replace items with the Hide Item Number (H.I.N.) permission granted. If you are not granted the H.I.N. permission, then the process of replacing items is different.

To replace a dispensed item

  1. In the IWRS application header, select the SUBJECT tab.

  2. From Subject List that opens, select the needed site and subject.

    Selecting site and subject
    Figure 1. Selecting site and subject

  3. In the left pane of the page that opens, select the Subject Dispensing tab.

  4. In the Subject Dispensing table that appears, next to the needed subject dispensing visit, select Replace replace_icon.png.

    Accessing item replacement
    Figure 2. Accessing item replacement

    Important

    The Replace option is disabled if the item has already been replaced or returned. If the item you want to replace is out of stock, then you have nothing to replace it with, so the option is unavailable.

  5. In the Replace dialog that appears, provide the item replacement details as explained in the following table.

    Replacing item
    Figure 3. Replacing item

    Tip

    In the following table, mandatory elements are marked with an asterisk (*).

    Element

    Details

    Item Unit

    This field is disabled and it represents the name of the item (for instance, Aspirin 5mg, Aspirin 10mg, and so on).

    Lot Number

    This field is disabled and it represents the identifier of the lot to which the particular item belongs.

    # of Replaceable Items*

    This field is disabled and it represents the total number of items available for a corresponding visit.

    # of Items to Replace*

    Enter the number of items that you want to replace. This number cannot be greater than the number of available items.

    Comments*

    Enter a reason for replacing an item or items.

    Apply to All

    Select Apply to All apply_to_all_icon.png to apply the limit to all values. Then in the confirmation dialog that appears, select ok_button_white_red.png to save changes.

    Applying limit to all values
    Figure 4. Applying limit to all values

    SAVE

    Select save_button_red.png to apply your changes and replace the items.

    CANCEL

    Select cancel_button_white_blue.png to dismiss your changes without saving.

  6. Once saved, in the Details dialog appears, review the item replacement details. Select done_button_red_white.png to close the dialog.

    Reviewing item replacement details
    Figure 5. Reviewing item replacement details

Once the item is replaced, the new record is added to the Subject Dispensing table reflecting the occurred replacement.

Replaced item dispensation record
Figure 6. Replaced item dispensation record

In this section: