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Enter data into grid form

EDC is your clinical database for recording subject data collected in your study. You must enter the subject data into the respective forms by yourself using EDC.

Grid forms are designed to collect subject lab data and test results.

Grid form example
Figure 1. Grid form example

Important

While entering data into grid forms, you must only complete the Test Result values. All the other values are pulled from the lab data provided by the site CRAs or other authorized representatives during the study.

For more information on lab management under the STUDY INFO tab, refer to the Lab management section.

To enter grid form data

  1. In the EDC application header, select the DATA ENTRY tab.

  2. In the Subject ID column, select the ID of a subject to open their visit overview.

    Locating your subject
    Figure 2. Locating your subject

  3. On the Visit Overview page that opens, on the left, a panel with all subject visits is displayed. Expand the needed visit to open the forms associated with that visit.

    Left panel. Visits and their forms
    Figure 3. Left panel. Visits and their forms

  4. Select the form in which you want to enter data by selecting it.

  5. In the contents panel, the form opens. Use your source documents to fill in the data only in the Test Result column. Select Submit Submit_Form_Icon.png or refer to the following table for more information on the available form controls.

    Grid form view and common controls
    Figure 4. Grid form view and common controls

    Element

    Details

    Detail

    Select Details_Option.png to hide the left panel.

    Submit

    Select Submit_Form_Icon.png to submit your entry to the database. Once submitted, the action cannot be undone.

    Draft

    Select Save_Form_As_Draft_Icon.png to save your entry as a draft. You will have to enter the rest of the data later.

    Inactivate

    Select Inactivate_Icon.png to inactivate the entire form.

    Restore

    Select Restore_Icon.png to clear all data entered into the form and return the form to its initial state.

    If selected, in the Confirm dialog that opens, select Yes to proceed with the data deletion or select No to cancel the data deletion.

    Preview and print subject PDF

    Select Print_icon.png to preview and print the content of the form in PDF format.

    Lab

    Expand the dropdown list to select the lab data version according to which the normal ranges and other data are pulled into the form.

    Actions more_actions_icon.png

    From this panel, located in each cell with data of the grid form, there are several additional options you can perform.

    Open Query

    Select Open_Query_Icon.png to create a query if you find inaccurate or missing form data.

    Audit Trail

    Select burger_menu_gray.jpg to view the history of actions made to the form field.

    Change History

    Select arrow_clock_history_gray.jpg to view the history of changes made to the form field.

    Inactivate

    Select inactivate_icon.png to deactivate the row of the grid form if this data entry does not apply to a particular subject.

    Activate

    Select activate_icon.png to make the previously deactivated row of the grid form active again and available for data entry if it becomes applicable.

  6. Once your data is entered and submitted, the page view changes.

    Viewing page example after submitting data for grid forms
    Figure 5. Viewing page example after submitting data for grid forms

Once the form details have been completed properly, similarly proceed with other forms reproducing steps 1-6.

See also
In this section:
CRAs