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Depot inventory by summary

Under the Inventory > By Summary tab, the statistics are given for all items accounted for in a depot. The data can be organized by product units or container units based on your study configurations.

Important

If no container units are configured in IWRS, then all operations in Inventory occur in product units.

The inventory summary provides you with the complete picture of how many items or containers of different product are there in a depot. Each value in the table that is not zero is an active link for you to navigate to the By Item tab for more detailed statistics.

Depot inventory statistics by summary
Figure 1. Depot inventory statistics by summary

In the following table, you can find the description of each element of the By Summary tab.

Element

Details

Shipping Unit/Product

Switch between these filters to display the inventory statistics either by both shipping units (containers and products) or only by products.

This filters are only available if container units are configured for your study.

Category

Represents one of the following:

  • Product: the item is a preconfigured product unit, the name of which you can see in the Item Unit column.

  • [Container category]: the item is a container unit. The container category names are configured upon adding container units to the system, for instance, Large Box and Medium Box.

Item Unit

Represents the name of the product.

The item units are not displayed for container units as they are enclosed within the container.

Shipment Buffer (Days)

Represents the buffer period in days set for the shipment of the product or container unit to prevent untimely drug expiry.

You can set the shipment buffer via the TREATMENT DESIGN > Supply Setting functionality.

Total Number at Depot

Represents the total number of product or container units that are currently at the depot in various dispositions excluding the items of the Destroyed disposition.

Select this number to go to the Selecting this number navigates you to the By Item tab, where the statistics for the item unit are displayed.

Available

Represents the number of product or container units that are available for shipment.

Select this number to go to the Selecting this number navigates you to the By Item tab, where the statistics for the item unit are displayed and filtered by the Available disposition.

Expired

Represents the number of expired product or container units.

Select this number to go to the Selecting this number navigates you to the By Item tab, where the statistics for the item unit are displayed and filtered by the Expired disposition.

Lost

Represents the number of lost product or container units.

Select this number to go to the Selecting this number navigates you to the By Item tab, where the statistics for the item unit are displayed and filtered by the Lost disposition.

Quarantined

Represents the number of quarantined product or container units.

Select this number to go to the By Item tab, where the statistics for the item unit are displayed and filtered by the Abnormal group of disposition.

Damaged

Represents the number of damaged product or container units.

Select this number to go to the By Item tab, where the statistics for the item unit are displayed and filtered by the Abnormal disposition.

Pending Disposal

Represents the number of product or container units that have to be returned or are ready to be destroyed.

Select this number to go to the By Item tab, where the statistics for the item unit are displayed and filtered by the Pending Disposal disposition.

Dispensed

Represents the number of product or container units that are dispensed from the depot.

Select this number to go to the By Item tab, where the statistics for the item unit are displayed and filtered by the Dispensed disposition.

In Transit

Represents the number of product or container units that are currently transferred to different depots, sites, or elsewhere.

Select this number to go to the By Item tab, where the statistics for the item unit are displayed and filtered by the In Transit disposition.

Returned

Represents the number of product or container units that are returned to the supplier by the depot.

Select this number to go to the By Item tab, where the statistics for the item unit are displayed and filtered by the Returned disposition.

Destroyed

Represents the number of product or container units that are destroyed by the depot.

Select this number to go to the By Item tab, where the statistics for the item unit are displayed and filtered by the Destroyed disposition.

Important

There can be more columns in the table if any custom item dispositions are created for your study.

In this section:

In eClinical, a unit of a drug that is being tested in a clinical trial is referred to as an item.

A warehouse that is used to store and distribute items (drugs) to another destination (other depots or sites).

An investigational product that is used in a study. In eClinical, it can be viewed as an equivalent to a drug name to distinguish items at all stages of their lifecycle—manufacturing, shipment, dispensation to subjects, or else.

Another name for the product unit in the IWRS system is item unit.

A hierarchical unit used to group and manage investigational products (IMPs) and placebos for shipping and inventory purposes. For example, large boxes and medium boxes.