Configure new integration

In eTMF, you can configure an integration with a particular external server preconfigured for your study in the ADMIN app, thus, enabling the system to pull external files automatically on a regular schedule and land them in your desired directory of file management or essential documents. Such automation simplifies cooperation with vendors and reduces the risk of human error compared to manual file extraction and upload.

To configure a new integration

In the eTMF application header, select the ADMIN tab.
From the left pane of the page that opens, select System Integration > Integration Configuration.

Figure 1. Accessing integration configuration
On the Integration Configuration List page that opens, from the workspace toolbar, select New Item .

Figure 2. Adding new integration configuration

In the New dialog that opens, configure the integration details as explained in the following table.

Figure 3. Configuring new integration

Tip

In the following table, mandatory elements are marked with an asterisk (*).

Element

Details

Study*

Select the study for which the file transfer integration is being configured.

Server Name*

Select the field and in the resulting dialog, select the server from which you want to extract files to eTMF according to this integration.

Figure 4. Selecting file server

Server Type*

Represents the type of the server—S3, SFTP, FTPS—automatically pulled from the ADMIN app upon server selection in the previous field. This value cannot be manually changed.

Extention Path*

Enter the path to the directory on the external server from where the files must be extracted according to this integration. This path should be provided to you by the vendor in charge of the integration.

Business Type*

Represents the operation being performed according to the integration. Currently, only Transfer Files From the Server To eTMF is available and prepopulated and cannot be changed.

Transferred File Storage Path*

Select the directory where your files must land in eTMF once extracted from the external server.

Figure 5. Selecting eTMF directory to land files

Frequency

Select one of the following options to schedule data extraction from the external server.

Select this option to extract the data from the server to eTMF daily. Select Everyday if you want the data to be extracted every day of the week or select Every Weekday to extract data only on weekdays.

Select this option to extract the data from the server to eTMF once every week. Then select the day on which you want the data to be extracted.

Select this option to extract the data from the server to eTMF monthly. Then customize the schedule by selecting to extract data on a specific day of the month (for instance, every second day of the month) or a particular weekday (for instance, every first Monday).

Standard Timezone Name*

Select the time zone according to which the server integration must be configured and the scheduled data extraction must happen.

DST Name

Select the Daylight Saving Time (DST) specification if such is relevant for the selected time zone.

Time*

Select the time when the data extraction from the external server to eTMF must occur.

Range of Recurrence*

Select the start and end dates of the file extraction period. The ability to outline the integration period with the vendor's server helps plan future integrations and control the end of cooperation.

Send email(s) on successful file transfer

Enter the email address of the personnel who must be notified that the files are successfully extracted from the external server and landed into the set directory of eTMF.

Send email(s) when the file transfer fails

Enter the email address of the personnel who must be notified if the files extraction from the external server fails and some action must be taken to remedy the disruption.

SAVE

Select to apply the changes.

CANCEL

Select to discard the changes without saving and close the dialog.

Once saved, the new integration is configured. The file extraction from the external server now follows the established conditions and schedule until the end date or inactivation of this configuration.

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Configure new integration

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