Return available depot items
A depot is a warehouse to which the drug manufacturer supplies items for further distribution between sites. In the course of a clinical trial, you might need to return the previously received items from the depots where they are no longer needed to another depot for further reuse.
In IWRS, you can return available product units and container units to any depot available in the system.
Some of the reasons for returning available items to another depot include the need to balance the inventory levels across different locations to ensure an even distribution of supplies between depots; returning items from one depot to another might be necessary to align with the regulatory compliance, storage conditions, or logistical considerations; protocol amendments can include adjustments in the items distribution strategy.
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In the IWRS application header, select the DEPOT tab.
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In the Depot List table that opens, select the needed depot.
Figure 1. Selecting depot to open its details
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In the left pane of the page that opens, select Return.
Figure 2. Accessing depot item return
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In the Request table that appears, from the workspace toolbar, select Add
and then
Return Available Items.
Figure 3. Selecting to return available items
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On the New Return Shipment page that opens, perform the following steps:
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In the Item Unit List table, select checkboxes next to items that you want to return.
Important
Only product units with Available and container units with Complete disposition statuses are displayed in this table.
If the container unit is Open, in this table, you can see the product units from the container with the Available disposition, but not the container itself.
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In the Destination field, select the depot—supply or return one—where the items need to be delivered.
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Select
.
Figure 4. Creating return shipment with available items
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Once the return request has been initiated, you can view the details of this request on the same page. If needed, add more items to the list or change the destination depot and select
to update the return request.
Figure 5. Approving return shipment with available items
Tip
The return requests can be canceled by selecting
and then confirming this action. All items from the
canceled return request become available in the site inventory.
Figure 6. Canceling return request
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After ensuring that all return request details are correct, select
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In the Approve dialog that appears, confirm your action as explained in the following table.
Important
The details you need to provide for action confirmation depend on the authentication method configured for you in the system—via SSO or via providing your login and password.
Figure 7. Approving return request
Tip
In the following table, mandatory elements are marked with an asterisk (*).
Element
Details
Username or Email*
Enter your username or email that you use to log in to the eClinical applications.
Send Code
Select
to send the temporary PIN code to your email for which the SSO method is configured.The button is only available if you use the authorization method via SSO.Code*
Enter the temporary PIN code that you received via email.
The field is only available if you use the authorization method via SSO.Password*
Enter the password that you use to log in to the eClinical applications.
The field is only available if you use the authorization method by providing your login and password.Reason*
Enter a valid reason for granting/denying the user role access to unblinded subject data in the IWRS application.
SAVE
Select
to confirm your action with your signature and save the implemented changes.CANCEL
Select
to discard the changes and close the dialog.Important
For security, the system logs you out after three failed attempts to confirm your identity with a password or code.
Once approved, the return request is created and a corresponding shipment becomes automatically generated by the system. You now need to confirm this shipment so the items can be sent or revoke the shipment if the item return is no longer required.