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Export item destruction data for depot

Item destruction refers to the process of disposing of or destroying an investigational product or other unused medication when they are no longer needed, damaged, or for another reason. It is an important step in ensuring the proper management and disposal of these items to maintain compliance with regulatory requirements, participant safety, and confidentiality.

In IWRS, the depots involved in your trial that have been marked as return can destroy items. To assist the depot personnel in managing data on each item that is ready for destruction or already destroyed, the Destruction feature is available, with which you can also export the data to work with it offline or share it with third parties that have no access to IWRS.

To export the item destruction data for the depot

  1. In the IWRS application header, select the DEPOT tab.

  2. In the Depot List table that opens, select the needed depot.

    Selecting depot to open its details
    Figure 1. Selecting depot to open its details

  3. On the page that opens, in the left pane, select Destruction.

  4. In the contents panel that appears, select one of the following tabs:

    • Ready for Destruction: to view and export the data on all the items that have been marked as ready for destruction in the depot inventory.

    • Destroyed: to view and export the data on all the items that have been destroyed at the depot.

    • Destruction Batch: to view and export all the item destruction batches created at the depot.

      Important

      This functionality is only available if the Enable Destruction Batch toggle is turned on via the Study Information functionality.

  5. To export all the data in the table, from the workspace toolbar, select Export export_icon.png.

    Exporting ready for destruction item data
    Figure 2. Exporting ready for destruction item data

    Tip

    To export only specific records, select the checkboxes next to them and then select Export export_icon.png.

    Exporting selective records of ready for destruction items
    Figure 3. Exporting selective records of ready for destruction items

  6. Once selected, the widget appears displaying your download progress. Select the widget to open the My Downloads dialog.

    Downloads widget for item destruction data
    Figure 4. Downloads widget for item destruction data

  7. In the My Downloads dialog that opens, you can find the following tabs:

    • Preparing: under this tab, you can find all the files whose export is in progress, and they are not yet ready for download.

    • Download is Ready: under this tab, you can find all the files whose export is complete, and they can be downloaded to your computer.

    Viewing downloads
    Figure 5. Viewing downloads

  8. Under the Download is Ready tab, next to the file that you want to download, select download_icon.png.

Upon saving, the XLSX file with the selected tab data—Ready for Destruction, Destroyed, or Destruction Batch—is available on your computer.

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