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Associate server and server alerts with jobs

In the EDC application, you need to associate your jobs with external servers where the extracted data lands. Only the jobs associated with properly configured servers can successfully run and automatically extract and place data on the sponsors' predefined server. It is also important to associate the job with alert configuration to notify interested parties of the data extraction operations.

Before associating the job with the server, ensure that the respective server is added to the ADMIN application and the respective alert configuration is added in EDC.

Important

To associate the server with jobs, you must have the Write permission for the respective job category granted to your user role via ADMIN.

Example of permission to configure raw data extraction job
Figure 1. Example of permission to configure raw data extraction job

To associate the server and server alerts with jobs

  1. In the EDC application header, select the JOB tab.

  2. In the left pane of the page that opens, select the tab representing the needed data extraction category.

    Accessing data extraction job configuration
    Figure 2. Accessing data extraction job configuration

  3. On the page that opens, in the Job List table, locate the job of your interest and in the Actions column next to it, select Associate diagram_icon.png.

    Selecting option to associate job with server
    Figure 3. Selecting option to associate job with server

  4. In the Job Server and Server Alert dialog that opens, complete the fields as explained in the following table.

    Associating data extraction job with server
    Figure 4. Associating data extraction job with server

    Tip

    In the following table, mandatory elements are marked with an asterisk (*).

    Element

    Details

    File Server Name*

    From the dropdown list, select the preconfigured server to which you want the system to extract data.

    Root Path

    Represents a portion of the destination path to the server where the extracted data is to be stored. For instance, this portion can stand for the study name or company name. This value is autopopulated based on the selected file server.

    Export Path*

    Enter the destination path to the server where the extracted data is stored.

    Alert Name

    From the dropdown list, select the preconfigured alert to be triggered by the data extraction job.

    Actual Extract Time

    Select the duration of the data extraction process.

    plus_circled_icon.png

    Select this option to add more than one server to your association.

    minus_circled_icon.png

    Select this option next to the server association line to remove it from your configuration.

    SAVE

    Select save_button_white_red.png to save the implemented changes.

    CANCEL

    Select cancel_button_white_blue.png to discard the changes, close the dialog, and return to the Job List table.

Upon saving, the job is associated with the server and respective alert. Now, when the data is extracted from EDC, it is transferred to the selected server at the path provided and the assignee of the alert is notified accordingly.

In this section:

An automated system task that can be configured to perform some repetitive processes in the EDC application with no or minimum user interaction.

For example, a job for data listing extraction extracts the data from EDC to the server of your choice according to a preset schedule for as long as you need.

Any person, company, institution, group, or organization that is a client of EDETEK and a user of the eClinical system.

In the eClinical system, the Sponsor role is assigned to the user who oversees or pays for a clinical trial and collects and analyzes the data. Before the study goes live, the Sponsor users work closely with the data managers, configuring CRFs and other aspects to make sure everything meets their requirements before giving the green light for the study to go live. In the course of a trial, the Sponsor users make requests for amendments in the system according to a new protocol version, changes in business requirements, or other needs.

An eClinical application that represents an administrative system used to manage users, authorities, and sponsors at the company level. It provides studies, sites, and sponsors with high-granularity role-based access management across all eClinical applications.