Update eCOA user account
eCOA is a software application designed to run on mobile devices such as smartphones or tablets, enabling subjects or nurses to complete electronic Clinical Outcome Assessments (eCOA) through mobile devices. The eClinical EDC system has customizable configurations that facilitate integration with the eCOA mobile application, enabling real-time data collection.
In eClinical EDC, you have a feature to manage users of the eCOA application. The details of some eCOA user accounts may need to be modified due to personal information changes, new study requirements, account effective date updates, or enabling a user to enter data for new subjects.
Important
You can update the eCOA user account only if this account has not yet reached the deactivation date and is still in the Active account status.
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In the EDC application header, select the STUDY INFO tab.
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In the left pane of the page that opens, select eCOA > Subject Setting.
Figure 1. Accessing eCOA subject setting
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In the Subject Setting table that appears, next to the needed eCOA user account, select More
Edit 
.
Figure 2. Selecting to update eCOA user
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In the Edit Item dialog that appears, update the details as explained in the following table.
Figure 3. Updating eCOA user details
Element
Details
Email*
Update the email address of the eCOA user.
Username*
Update the name for the eCOA user maintaining its uniqueness.
Account Effective Date
Start
Select the date of the eCOA user account activation. This date indicates when the user can start entering data into the application forms.
End
Select the date of the eCOA user account deactivation. This date indicates when the user stops having access to the application and can no longer enter data into the forms.
If the end date is indicated and reached, the eCOA account becomes inactive, meaning it cannot be updated or reactivated.No End Day
Select this checkbox if the eCOA account does not need to have the end date. If not selected, the end date must be specified.
If this checkbox is selected, the End field becomes inactive.Site Code*
Select sites to which the eCOA user is to be granted access for data entry.
Subject ID*
Select subjects to which the eCOA user is to be granted access for data entry. The subjects' availability in this field depends on the sites selected previously.
SAVE
Select
to add a new eCOA user.CANCEL
Select
to stop adding an eCOA user.
Once saved, the eCOA user account is updated.