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Configure predictive supply window

In IWRS, the supply plans are created to automate shipment requests and simplify the item (drug) delivery process for sites.

With the Predictive Window functionality, you can also configure the system to assess the upcoming dispensations within a specific time frame and calculate and request the items to suffice for all the dispensations. Moreover, you can configure the study-level time frames for all sites or generate specific configurations for different countries.

To configure the predictive supply window

  1. In the IWRS application header, select the TREATMENT DESIGN tab.

  2. From the left pane, select the Supply Setting subtab.

  3. On the page that opens, from the contents panel, select the Predictive Window tab.

  4. In the form that appears, configure the values as explained in the following table.

    Configuring predictive window
    Figure 1. Configuring predictive window

    Element

    Details

    Study Level

    Study Name

    Represents the name of the study for which you can configure the study-level parameters for the supply prediction window. The value is read-only.

    Minimum (Days)

    Enter the number of days from the current date to outline the time frame for the calculation of the site inventory sufficiency for all dispensations that are supposed to occur during this time frame.

    If configured, the system checks all the subject dispensing schedules during the outlined time frame and compares the estimated number of items needed for upcoming dispensations to the current site inventory and does the following:

    • If the inventory is not sufficient for all dispensations, the system automatically generates the supply shipment request.

    • If the site inventory is sufficient for all dispensations, the supply shipment request is not created.

    Maximum (Days)

    Enter the number of days from the current date to outline the time frame for the calculation of the number of items to be included in the supply shipment generated based on the Minimum (Days) period calculations.

    If based on the Minimum (Days) time frame, the site inventory is insufficient for all upcoming dispensations, the system generates a supply shipment request. The total quantity of items in the request is calculated for all the subject dispensations that are supposed to occur during the time frame outlined by Maximum (Days).

    Country Level

    Country Name

    Represents the name of the country for which you can configure the country-level parameters for the supply prediction window. The value is read-only, and there are as many countries as configured for your study in the CTMS application.

    Minimum (Days)

    Enter the number of days from the current date to outline the time frame for the calculation of the site inventory sufficiency for all dispensations that are supposed to occur during this time frame.

    If configured, the system checks all the subject dispensing schedules during the outlined time frame and compares the estimated number of items needed for upcoming dispensations to the current site inventory and does the following:

    • If the inventory is not sufficient for all dispensations, the system automatically generates the supply shipment request.

    • If the site inventory is sufficient for all dispensations, the supply shipment request is not created.

    Maximum (Days)

    Enter the number of days from the current date to outline the time frame for the calculation of the number of items to be included in the supply shipment generated based on the Minimum (Days) period calculations.

    If based on the Minimum (Days) time frame, the site inventory is insufficient for all upcoming dispensations, the system generates a supply shipment request. The total quantity of items in the request is calculated for all the subject dispensations that are supposed to occur during the time frame outlined by Maximum (Days).

    Apply to All

    Select apply_to_all_icon.png next to the configuration of one of the countries to apply them to all the rest.

    SAVE

    Select save_button_red.png to save the implemented configurations.

Once saved, the predictive window settings are applied to all the study sites or by country, depending on your configurations. You can also view the operation history to check all the changes in the predictive window configurations.

In this section:

In eClinical, a set of required parameters (for example, item units, minimum and maximum stock values) that is set to automate the process of drug supply to sites to always maintain a sufficient amount of medications for all subjects registered at this site.

In IWRS, the supply plan can be created and managed under the TREATMENT DESIGN tab > Supply Plan subtab.

In eClinical, a unit of a drug that is being tested in a clinical trial is referred to as an item.

In a clinical trial, a location where the subject treatment and drug dispensation occur. It can be a hospital, a private laboratory, or other institutions.

An eClinical application that is mainly used to manage and control the personnel, communication, budget, progress, expenses, documents, and declaration involved in the entire clinical trial. It provides study and site management, study quality control, study progress tracking, project management, risk management, reports, and a visualized dashboard.

Get to know all the possibilities of the app with the comprehensive CTMS User Guide.