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Export site return shipment

A site is the location where the subject treatment and item dispensation occurs. In the course of a clinical trial, the need may arise to return dispensing items from a study site to the depot. In IWRS, you can return any available items to the respective depot so they can be reused elsewhere, or you can return items for destruction if they have been, for example, damaged or else.

When the return request with either available items or items for destruction has been initiated, a shipment is automatically generated by the system. This shipment can undergo different phases depending on its delivery status. No matter the status, you can export any return shipment with its details in the XLSX file to your computer. The exported data can then be shared with the depot staff for tracking purposes.

To export the site return shipment

  1. In the IWRS application header, select the SITE tab.

  2. In the Site List table that opens, select the needed site.

    Selecting site to view details
    Figure 1. Selecting site to view details

  3. In the left pane of the page that opens, select Return.

    Accessing site item return
    Figure 2. Accessing site item return

  4. In the contents panel that appears, select the Shipment tab to open the list of all return shipments.

  5. In the Shipment table, select checkboxes next to the return shipments that you want to export. Then from the workspace toolbar, select Export icon_export.png.

    Exporting site return shipments
    Figure 3. Exporting site return shipments

    Tip

    Each return shipment is exported in a separate XLSX file. If exporting multiple return shipments, the XLSX files are exported in a ZIP archive.

  6. Once selected, the widget appears displaying your download progress. Select the widget to open the My Downloads dialog.

    Downloads widget for site return shipments
    Figure 4. Downloads widget for site return shipments

  7. In the My Downloads dialog that opens, you can find the following tabs:

    • Preparing: under this tab, you can find all the files whose export is in progress, and they are not yet ready for download.

    • Download is Ready: under this tab, you can find all the files whose export is complete, and they can be downloaded to your computer.

    Viewing downloads
    Figure 5. Viewing downloads

  8. Under the Download is Ready tab, next to the file that you want to download, select download_icon.png.

Once exported, the file is saved on your computer. You can now share this file with the depot personnel if needed.

In this section:

Medical care given to a subject to mitigate or cure an illness, injury, or reduced health status. In a clinical trial, treatment may include prescribed drugs, biologics, devices, physical or psychotherapies, and such other procedures.

In eClinical, a process of providing a subject with medication at a visit to a site during their treatment in the course of a clinical trial.

A warehouse that is used to store and distribute items (drugs) to another destination (other depots or sites).