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Activate/Inactivate inventory alert

An inventory refers to the record-keeping and tracking of various items that are used or stored at a particular site or depot within a study. An inventory alert is a customizable notification mechanism that generates an email to inform relevant parties when an inventory is running low.

The purpose of an inventory alert is to promptly notify site or depot personnel when item quantities reach a specified threshold so they can timely replenish stock levels to ensure uninterrupted study operations. By default, the created inventory alerts have an Active status. However, they can be deactivated in case the recipients need to temporarily stop receiving an email about low stock levels.

To activate or inactivate an inventory alert

  1. In the IWRS application header, select the ALERT tab.

  2. On the page that opens, from the left pane, select the subtab corresponding to the alert category of your interest.

    Accessing alert settings
    Figure 1. Accessing alert settings

  3. In the Inventory Alert table that appears, next to the inventory alert you want to activate or deactivate, select Activate activate_icon.png or Inactivate inactivate_icon.png, respectively.

    Activating and inactivating inventory alert
    Figure 2. Activating and inactivating inventory alert

Once selected, the inventory alert is activated or inactivated. If deactivated, the recipients stop getting the alert email when the inventory is running low for any study depot or site.

In this section:

In eClinical, a unit of a drug that is being tested in a clinical trial is referred to as an item.

In a clinical trial, a location where the subject treatment and drug dispensation occur. It can be a hospital, a private laboratory, or other institutions.

A warehouse that is used to store and distribute items (drugs) to another destination (other depots or sites).